International Fulfillment Services: An eCommerce Guide for 2023

Expanding your eCommerce business to international markets can be an exciting opportunity for growth, but it also comes with its fair share of challenges. One of the key challenges is providing efficient and reliable international fulfillment services to ensure that your products reach customers around the world in a timely manner and in good condition. In this guide, we’ll explore the essential aspects of international fulfillment services for eCommerce businesses.

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The first consideration is whether you should expand your eCommerce presence in international markets and what are the requirements. For most businesses, service customers in international markets can be merely done with their existing website or with one specifically designed for that country. The fulfillment process can reside in the U.S. and using multiple options for shipping carriers – deliveries at a reasonable cost can be achieved.

However, there are many circumstances that require off shoring and it typically depends on market interest in foreign countries, sourcing of products, customer engagement and long-term plans of the brand. In this guide we’ll provide you with necessary information to determine if and when you should consider expanding to international fulfillment.

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The Importance of International Fulfillment in eCommerce

International fulfillment plays a crucial role in the success and growth of eCommerce businesses that are expanding their operations beyond their domestic markets. Here are some key reasons why international fulfillment is of paramount importance in the world of eCommerce. International fulfillment enables eCommerce businesses to tap into new and potentially lucrative markets around the world. By offering their products to a global audience, businesses can increase their customer base and revenue streams. With international fulfillment, eCommerce businesses can reach customers in diverse geographic locations, time zones, and cultures. This allows them to connect with a broader range of consumers who have varying preferences and needs. Offering international shipping and efficient fulfillment services can give eCommerce businesses a competitive edge in the global market. Customers are more likely to choose businesses that provide convenient and reliable international delivery options.

Relying solely on one market can be risky, especially if that market experiences economic downturns or other challenges. International expansion spreads the business’s risk across multiple markets, reducing vulnerability to localized disruptions. Access to international markets means increased sales potential. Even if a business experiences saturation or slow growth in its domestic market, international markets can provide new sources of revenue and growth. International fulfillment allows businesses to take advantage of seasonal variations in different regions. For example, if a product is popular during summer in one country, it might be in demand during winter in another. International fulfillment requires businesses to understand and adapt to the cultural norms, preferences, and buying behaviors of different regions. This can lead to the development of products and marketing strategies that resonate with specific international audiences.

As eCommerce businesses expand and serve larger international customer bases, they can potentially benefit from economies of scale. Bulk shipping and streamlined processes can lead to cost savings in the long run. Operating in multiple countries increases the visibility and recognition of a brand on a global scale. This can contribute to brand loyalty and customer trust, as well as attract potential partners and investors. Navigating the complexities of international fulfillment often requires eCommerce businesses to adopt advanced technologies and innovative solutions. This drive for efficiency and adaptability can lead to technological advancements within the business. Offering reliable and efficient international fulfillment services enhances the overall customer experience. Satisfied customers are more likely to become repeat buyers and brand advocates, leading to improved customer retention. In conclusion, international fulfillment is a pivotal component of successful global eCommerce operations. It allows businesses to expand their reach, increase revenue potential, and establish a strong international presence. However, it’s important to approach international expansion with thorough research, strategic planning, and a commitment to delivering exceptional customer experiences across borders.

International Fulfillment Costs to Consider

When expanding your eCommerce business internationally and setting up international fulfillment, there are several costs to consider. These costs can vary based on factors such as the countries you’re targeting, the shipping methods you choose, the type of products you’re selling, and the specific fulfillment strategy you’re implementing. Here are some examples for your consideration. Shipping costs are a significant part of international fulfillment expenses. These costs can vary widely depending on factors like the destination country, package weight, dimensions, shipping method (e.g., standard, expedited, express), and shipping carrier. Consider both inbound shipping of inventory to fulfillment centers and outbound shipping to customers. Import duties, customs fees, and taxes imposed by the destination country can impact the overall cost of international fulfillment. These charges are typically passed on to the customer or absorbed by your business, depending on your pricing strategy. If you’re using third-party fulfillment centers, you’ll encounter various fees, including storage fees, order picking and packing fees, and possibly additional fees for value-added services like gift wrapping or kitting. Storing inventory in international fulfillment centers comes with storage fees, which can vary based on factors like the amount of space your products occupy and the duration of storage. Managing returns from international customers involves additional costs, including return shipping, processing returns, restocking inventory, and potentially managing the disposition of returned products.

Packaging materials that meet international shipping standards may be more expensive than domestic materials. Quality packaging is important to prevent damage during transit and ensure a positive customer experience. While not always mandatory, shipping insurance is essential for protecting your business against potential loss or damage during international shipping. If you’re dealing with multiple currencies, you’ll need to consider currency conversion and any associated fees when dealing with payments from international customers or suppliers. Implementing systems to manage international orders, track shipments, and integrate with your eCommerce platform can involve initial setup costs and ongoing software or service fees. Ensuring compliance with international trade regulations, customs procedures, and other legal requirements may involve expenses related to legal consultations or compliance software.

Adapting your website, product descriptions, and marketing materials to different languages and cultures can involve translation and localization expenses. Providing international customer support may require additional resources to address inquiries, concerns, and issues from customers across different time zones and languages. Conducting thorough market research to identify the right international markets and tailoring your marketing efforts to these markets can involve costs for research tools, consultants, and localized marketing campaigns. In addition to return shipping costs, offering refunds or replacements to international customers can impact your bottom line. Unforeseen events such as delays, lost shipments, or customs issues may require budgeting for contingency plans or expedited shipping options. It’s important to conduct a comprehensive analysis of these costs before expanding internationally. Careful planning and consideration of these expenses will help you establish realistic pricing, choose suitable markets, and optimize your international fulfillment strategy for long-term success.

Does Your eCommerce Business Need an International Fulfillment Partner?

Deciding whether your eCommerce business needs an international fulfillment center involves assessing several factors related to your business’s growth, operations, customer base, and goals. Consider the following indicators:

Volume or potential volume is typically the first consideration. If you’re receiving a significant and growing number of international orders, it might be a sign that you need a more streamlined and efficient way to handle international shipping and fulfillment. If your customers are experiencing high shipping costs or long delivery times due to international shipping, using a fulfillment center in the target region can help reduce these issues.

If international customers are frequently complaining about delayed deliveries, customs issues, or damaged products due to inadequate packaging, it’s a sign that your current fulfillment strategy needs improvement. International shipping involves customs regulations, import duties, taxes, and different shipping carriers. If managing these complexities is becoming overwhelming, a fulfillment center can handle these aspects more efficiently. If your business is struggling to provide timely customer support due to time zone differences, partnering with a fulfillment center as well as a customer contact center in the target region can help address this issue. If your product catalog is diverse and includes items with specific storage and handling requirements, a fulfillment center can ensure proper storage and packaging to maintain product quality.

If you’re finding it challenging to manage inventory levels across multiple countries, a fulfillment center can provide real-time inventory tracking and optimization. If your inventory is making cross-continental trips in significant numbers, then an international fulfillment solution might be helpful. If the costs associated with international shipping, customs clearance, and storage are becoming a burden, a fulfillment center may offer cost-effective solutions due to economies of scale.

When considering an international fulfillment center, it’s essential to evaluate your business’s unique needs, financial capabilities, and long-term goals. Conduct thorough research, compare fulfillment center options, and weigh the benefits against the costs to make an informed decision that aligns with your eCommerce business’s growth strategy.

What We Do

Receiving

The inbound shipping team with Speed Commerce is ready to receive, inspect, enter into inventory, and place your products on the shelves, ready for the warehouse team to pick products for your orders.

Picking & Packing

Accurate assembly of ecommerce orders can make or break your business. Our team goes the extra mile to ensure orders are assembled correctly, packed with care, accurately labeled, and sent to shipping on time.

Shipping

Because of our shipping volume to and from our facilities, we have established relationships with major carriers and negotiated favorable rates. Ensuring your orders are received by the carrier as expected is our top priority.

Inventory Management

Making sure you have enough stock on hand (but not too much) takes expertise in ecommerce retail trends. We work closely with our clients and their Speed Commerce client success manager to anticipate spikes or dips in demand. Our team also manages monthly inventory reporting and takes measures to avoid shrinkage.

Cross-Docking

Need to expedite order fulfillment to meet unexpected high-demand? We're experts in cross-docking. Our team is agile and can quickly receive (and complete their inbound checklist) on the dock, then our pick-pack team will quickly assemble orders and prepare for shipment. We don't waste time putting items on the shelves; instead we get them out the door!

Returns Management

Get your reverse logistics under control. We manage the full end-to-end process of returned product, including refreshing and reviving! Reducing shrinkage and get your product back out the door generating profit with our returns management service.

Long-Term Storage

Store your inventory in our safe and secure warehouse and gain flexibility you need in your operations. We have space for your long-term storage needs. Centrally located, our warehouses are ideally situated to give you access to your inventory in a secured location. We offer transparent pricing, quick start, and flexible terms.

Managed Services

We remove the headaches in managing your ecommerce fulfillment and warehousing operation. We work with you to learn what's important to you and craft our agreements to match your expectations. You'll meet with your client account manager regularly to review our performance and make adjustments.

Speed

Your customers want their orders delivered quickly. In ecommerce, fast order fulfillment is a must! We live up to our name and ensure speed in everything we do. Same-day fulfillment gets your orders packed and shipped shortly after your customer makes their purchase.

Why Use a 3PL for International Fulfillment?

Using a Third-Party Logistics (3PL) provider for international fulfillment offers numerous advantages for eCommerce businesses looking to efficiently expand their operations across borders. Here are some compelling reasons to consider using a 3PL for international fulfillment:

3PLs specialize in logistics and have a deep understanding of international shipping regulations, customs procedures, and documentation requirements. They can navigate the complexities of cross-border trade effectively. Established 3PLs often have a network of warehouses and distribution centers strategically located in various regions around the world. This enables faster and cost-effective shipping to international customers. 3PLs leverage their shipping volumes to negotiate favorable rates with carriers. This can help eCommerce businesses save on shipping costs, especially when sending bulk shipments internationally. 3PLs are equipped with advanced order management systems that automate and streamline the fulfillment process, reducing errors and delays in order processing, picking, packing, and shipping.

As your eCommerce business grows, 3PLs can easily scale their services to accommodate increased order volumes and additional markets, without the need for significant capital investments on your part. With warehouses strategically located near your target markets, 3PLs can offer faster delivery times, improving the overall customer experience and increasing customer satisfaction. 3PLs typically offer a range of shipping options, allowing you to provide international customers with choices that suit their preferences and budgets. Handling international shipping independently can expose your business to various risks, such as customs delays or lost packages. 3PLs have established processes to mitigate these risks and ensure smoother operations. Outsourcing fulfillment to a 3PL allows your business to focus on core activities such as product development, marketing, and customer engagement, while leaving the logistics to the experts. 3PLs offer flexibility in adapting to changes in demand, market dynamics, and shipping requirements. They can adjust their services based on your business’s evolving needs.

Some 3PLs offer multilingual customer support, allowing you to provide excellent customer service to international customers in their preferred language. Handling international customs documentation, tariffs, and taxes can be time-consuming and complex. 3PLs take care of these administrative tasks on your behalf. Many 3PLs offer localized returns processing, making it easier for international customers to return products, which can improve customer satisfaction and trust. 3PLs provide access to advanced technology platforms for inventory management, order tracking, and reporting, giving you real-time visibility into your international operations. Using a 3PL for international fulfillment can be a strategic move for eCommerce businesses seeking to expand their global presence while ensuring reliable and efficient shipping processes. However, it’s crucial to carefully assess potential 3PL partners, their capabilities, track record, and alignment with your business goals before making a decision.

What International Fulfillment Services Do 3PLs Provide?

A Third-Party Logistics (3PL) provider offers a range of international fulfillment services to help eCommerce businesses efficiently manage their global supply chain and shipping operations. These services are designed to streamline the process of getting products from your inventory to international customers. Here are some of the international fulfillment services that a 3PL typically provides:

3PLs operate warehouses and distribution centers strategically located in different regions around the world. They store your products and manage inventory levels, ensuring that products are ready for quick fulfillment. 3PLs receive, process, and fulfill customer orders. This involves picking products from inventory, packing them securely, and generating shipping labels. 3PLs handle shipping arrangements, partnering with international carriers to ensure timely and cost-effective delivery to customers in various countries. They offer a variety of shipping options to cater to different customer preferences. When shipping internationally, products must clear customs in the destination country. 3PLs manage the necessary documentation, tariffs, and import duties to facilitate smooth customs clearance.

Managing returns from international customers is a critical aspect of international fulfillment. 3PLs handle the logistics of returned products, including inspection, restocking, and disposition. 3PLs use advanced inventory management systems to track stock levels, monitor product expiration dates (if applicable), and ensure accurate inventory counts across multiple locations. Many 3PLs offer technology platforms that integrate with your eCommerce store’s systems. This enables real-time order and inventory synchronization, providing visibility into the fulfillment process. 3PLs ensure that products are packaged securely and labeled accurately for international shipping, adhering to international shipping standards and regulations. 3PLs have relationships with various international carriers, offering a range of shipping options with different delivery times and costs to suit customer preferences. 3PLs provide tracking information to customers and your business, enabling you to monitor the status of orders and shipments in real time.

Some 3PLs offer customer support services, assisting customers with inquiries related to shipping, tracking, and order status. Certain 3PLs provide services to help adapt your packaging, labeling, and documentation to meet the specific requirements of different international markets. Leveraging the 3PL’s established shipping volume and expertise, businesses often benefit from cost savings on shipping rates and operational efficiencies. 3PLs can scale their services to accommodate your business’s growth and expansion into new international markets. 3PLs bring market-specific knowledge and insights, helping businesses navigate the nuances of different international markets.

By outsourcing these international fulfillment services to a 3PL, eCommerce businesses can focus on their core competencies while relying on experts to handle the logistics and complexities of global shipping and delivery.

What You Need to Know When Working With a 3PL for International Fulfillment

Working with a Third-Party Logistics (3PL) provider for international fulfillment involves careful planning, clear communication, and a strong partnership. Here are twenty items that you need to know and consider when collaborating with a 3PL for your international fulfillment needs:

1. Set clear objectives and expectations for the partnership. Discuss your business’s growth plans, target markets, order volume, shipping requirements, and customer service expectations.

2. Choose a 3PL with a proven track record of handling international fulfillment. Look for experience in your specific industry and regions of interest.

3. Ensure the 3PL has a network of warehouses and distribution centers strategically located in key international markets. This will help reduce shipping costs and delivery times.

4. Verify that the 3PL’s technology systems can integrate seamlessly with your eCommerce platform. This integration is crucial for order processing, inventory management, and tracking.

5. International shipping involves customs regulations and duties. Choose a 3PL with a deep understanding of customs procedures and documentation requirements.

6. Ensure the 3PL provides real-time visibility into your inventory levels, order status, and shipping tracking. Transparency is essential for monitoring your operations.

7. Establish open and consistent lines of communication with the 3PL. Regular updates on inventory, order status, and potential issues help prevent surprises.

8. Define SLAs that outline the expected performance metrics, including order processing times, shipping times, and customer support response times.

9. Confirm that the 3PL offers a range of shipping options to cater to different customer preferences, including varying delivery times and costs.

10. Understand how the 3PL handles returns from international customers. A clear and efficient returns process is essential for maintaining customer satisfaction.

11. Ensure the 3PL can scale its services as your business grows. Flexibility to accommodate increased order volumes and new markets is crucial.

12. Discuss the 3PL’s security protocols to protect your inventory from theft, damage, or loss.

13. If providing customer support is part of the agreement, verify that the 3PL can offer multilingual customer service to assist international customers effectively.

14. Understand the 3PL’s pricing model, including setup fees, storage fees, order processing fees, and any additional charges. Ensure transparency in billing.

15. Discuss data security measures, especially if sensitive customer information is being shared between your eCommerce platform and the 3PL’s systems.

16. Consider starting with a trial period to assess the 3PL’s performance, communication, and compatibility with your business processes before committing to a long-term partnership.

17. Schedule periodic performance reviews to assess how well the 3PL is meeting your expectations and to identify areas for improvement.

18. Discuss contingency plans for potential disruptions such as natural disasters, political instability, or supply chain interruptions.

19. Draft a comprehensive contract that outlines the terms, responsibilities, and liabilities of both parties. Legal clarity is essential for a successful partnership.

20. Seek references from other businesses that have worked with the 3PL for international fulfillment. Online reviews and testimonials can also provide insights.

Choosing the right 3PL partner and establishing a strong working relationship is essential for successful international fulfillment. Thoroughly evaluate potential 3PLs, communicate openly, and maintain a collaborative approach to ensure smooth operations and a positive customer experience across international borders.

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How to Pick the Right Carrier for International Shipments

Selecting the right carrier for international shipments is a crucial decision that can significantly impact your customers’ experience and your business’s overall efficiency. Here’s a step-by-step guide to help you pick the right carrier for your international shipments:

Understand Your Shipping Needs

Determine the countries you plan to ship to and the volume of international shipments you anticipate. Identify the types of products you’ll be shipping, as some carriers may have restrictions based on product characteristics.

Research Carrier Options

Research well-known international carriers such as FedEx, UPS, DHL, and national postal services. Compare their services, coverage, and rates. Consider regional carriers or local couriers that might offer competitive rates and specialized services in specific regions.

Service Offerings

Evaluate the services offered by carriers, such as standard shipping, express shipping, economy options, and specialty services like temperature-controlled shipping.

Shipping Times

Review estimated delivery times for different international destinations. Consider the carrier’s transit time commitments and reliability in meeting those commitments.

Costs

Compare shipping rates and costs from different carriers for the countries you’ll be serving. Consider both shipping fees and any additional fees or surcharges.

Tracking and Visibility

Check the carrier’s tracking capabilities. Visibility into the shipment’s journey is important for both you and your customers.

Customer Support

Evaluate the carrier’s customer support. Timely and effective customer service is essential if issues arise with shipments.

Shipping Documentation

Understand the documentation required for international shipments. Choose a carrier that offers guidance and tools for preparing customs documentation.

Customs Expertise

Consider carriers with expertise in customs clearance procedures, as smooth customs processing can prevent delays.

Coverage

Ensure that the carrier covers the countries you plan to ship to. Some carriers have more extensive international networks than others.

Reputation and Reviews

Look for customer reviews and testimonials about the carrier’s international shipping services. A carrier with a positive reputation is more likely to provide reliable service.

Carrier Partnerships

Some eCommerce platforms or third-party logistics providers have partnerships with specific carriers. These partnerships might offer discounted rates or streamlined integration.

Insurance Options

Inquire about insurance options for international shipments. Adequate insurance coverage protects against loss or damage during transit.

Packaging Guidelines

Review the carrier’s packaging guidelines and restrictions. Ensuring compliance with their packaging standards prevents damage during transit.

Flexibility

Consider carriers that offer flexible shipping options, such as different delivery speeds and pickup services.

Technology Integration

Ensure that the carrier’s systems can integrate with your eCommerce platform or order management system for seamless order processing and tracking.

Contract Terms

Review the terms and conditions of any contracts or agreements with carriers to understand their obligations and your responsibilities.

By carefully considering these factors and conducting thorough research, you can identify the carrier that best aligns with your international shipping needs, budget, and customer expectations. Regularly reviewing your carrier partnerships and staying open to exploring new options can also help you adapt to changing market conditions and customer demands.

Wrapping Up

Expanding your eCommerce business internationally requires careful planning and execution of your fulfillment strategy. Generally, this should only be considered by clients with significant volume and interest abroad. By considering the unique challenges and opportunities of each market, partnering with the right fulfillment providers, and staying up to date with industry trends, you can provide a seamless and satisfying experience to your international customers while driving growth for your business.

FAQs About International Fulfillment

Q1: What is international fulfillment?

A1: International fulfillment refers to the process of storing, processing, and shipping products from one country to customers located in other countries. It involves managing logistics, customs regulations, and cross-border shipping to ensure timely and efficient delivery.

Q2: Why is international fulfillment important for eCommerce businesses?

A2: International fulfillment enables eCommerce businesses to expand their customer base and revenue by reaching customers in global markets. It helps businesses offer a seamless shopping experience, faster delivery times, and better customer service to international customers.

Q3: What are some challenges of international fulfillment?

A3: Challenges of international fulfillment include customs clearance complexities, varying import duties and taxes, longer shipping times, potential language barriers, and the need for accurate international product descriptions and documentation.

Q4: What are the different types of international fulfillment services?

A4: Types of international fulfillment services include in-house fulfillment, third-party fulfillment services, dropshipping, and using fulfillment centers. Each option has its advantages and considerations based on factors like business size, budget, and shipping volume.

Q5: How do I choose the right international fulfillment partner?

A5: To choose the right partner, consider their experience with international shipping, global network coverage, technology integration capabilities, customer reviews, responsiveness, pricing structure, and the ability to handle customs procedures.

Q6: How can I optimize my international fulfillment process?

A6: To optimize international fulfillment, focus on accurate inventory management, proper packaging for international shipping, efficient order processing, clear tracking and communication with customers, and understanding the customs requirements of each target market.

Q7: What are customs duties and taxes, and how are they managed in international fulfillment?

A7: Customs duties and taxes are charges imposed by a country on imported goods. They are managed by ensuring that proper customs documentation is provided, import duties are calculated correctly, and taxes are paid by either the customer or the business, depending on the arrangement.

Q8: How can I provide a good customer experience in international fulfillment?

A8: To provide a good customer experience, offer transparent shipping options, accurate delivery time estimates, clear communication about customs fees, tracking information, and localized customer support. Ensuring products arrive in good condition and addressing customer concerns promptly also contribute to a positive experience.

Q9: What is the role of technology in international fulfillment?

A9: Technology plays a significant role in automating and streamlining international fulfillment processes. It facilitates order processing, inventory management, tracking, customs documentation preparation, and communication with customers. Integration between your eCommerce platform and fulfillment partner’s systems is crucial.

Q10: What are the future trends in international fulfillment?

A10: Future trends include advancements in automation, artificial intelligence, and data analytics to enhance efficiency and accuracy in international fulfillment. There’s also a growing emphasis on sustainability, eco-friendly packaging, and reducing the carbon footprint of global shipping.

Q11: How do I address potential language barriers in international fulfillment?

A11: Consider providing multilingual customer support to assist international customers in their preferred languages. This can enhance their experience and help them navigate any concerns they might have.

Q12: Can I use a 3PL for both domestic and international fulfillment?

A12: Yes, many 3PLs offer both domestic and international fulfillment services. Utilizing the same 3PL for both can lead to operational consistency, streamlined processes, and potentially better rates due to economies of scale.

International Fulfillment Services: An eCommerce Guide for 2023